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1989-08-19
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E.I.M.S.
Version 1.0
(Equipment Inventory & Maintenance Scheduler)
This program maintains an equipment inventory, user defined
maintenance costs for each item, and scheduled maintenance for each
item. Maintenance can be scheduled for almost anything needed.
Although based on time schedules, this can still be used for at
least checking other maintenance based systems.
The program offers virtually unlimited record capacities.
It also uses auto lookup tables and scrolling record windows for
ease of use. It will even blank your monitor screen after 10
minutes of inactivity to protect it from burn in.
Depending on your particular needs, a quick check can be made
periodically to see what maintenance is due. You will probably
want to print scheduled reports on a timely basis for this purpose.
A date prompt is provided so as to enter a later date if desired.
This gives the capability of planning a schedule for perhaps a week
or month ahead of time. A display option is also available for
fast checks and maintenance updates. (See registered version below)
Although the program is primarily designed for scheduled
maintenance and costs, repairs can be maintained just as well.
Scheduled maintenance days have to be provided however. To avoid
listing repair records in the scheduled maintenance reports and
displays, create separate records for this purpose. You can enter
a large number of days such as 9999 which will create a future date
that will be meaningless for all practical purposes.
Requirements for this program are at least 512k ram and a
proper CONFIG.SYS file in the root directory. A hard disk is
also highly recommended. This is a large application and a separate
directory should be created for it's use. Please see CONFIG.SYS
below for further information concerning this file.
Please read the following instructions before using, especially
the section explaining the use of the keyboard keys in the program.
Sample files are included for test purposes. You may delete the
records when thru with them. You can also copy the program file
EIMS.EXE only, it will create the necessary data files. To start
the program, enter EIMS at the prompt.
If you like this program, registration is only 35.00. You
will then be sent the enhanced registered version with additional
features such as the option of displaying the maintenance due on
screen and additional compact summary cost reports.
Please feel free to make copies of this version for anyone who
may have need of it.
Your support is appreciated. Feedback is welcome.
I. J. Smith
9795 Rustling Oaks
Baton Rouge, La. 70818
The program is straight forward with the following steps:
1. Add Equipment records. Main Menu option B
2. Add Maint descriptions '' '' '' D
3. Add eqpt Locations '' '' '' E
4. Add Maintenance records. '' '' '' C
5. Enter and process maintenance. '' '' '' A
6. Use reports as needed. '' '' '' F
The order shown is for first time use. Many items can be added
when their tables are displayed for lookup purposes from various
data prompts by simply pressing the INSert key.
FUNCTION KEY USAGE
The following keyboard keys are used in the multiple record
table windows. A popup window will appear from these keystrokes.
A description of the action will appear in this window such as
'This record will be added' or 'Press ENTER to delete'. You can
press the ESC key to cancel or in the case of the deletion, press
ENTER and the record is then removed. You may find it easier to
add records by being situated where you want to add the record...
thus the use of the INSert key.
KEY FUNCTION
------- ---------------------------------------------
INSert Used for adding new records. Record will
automatically be inserted in proper position.
DELete Used for deleting highlighted records.
ENTER Used for changing highlighted record.
ESC Cancel or exit.
ARROWS These keys are used to scroll thru the records
one at a time.
PgUp Displays previous window of records.
PgDn Displays next window of records.
CTRL PgUp Displays records from beginning of file.
CTRL PgDn Displays records from end of file.
LOCATOR Locator fields are used to locate records more
quickly. As you enter the number desired, the
program will highlight the nearest record found.
These are located in the upper left corners of
the record table windows.
The data entry windows are fairly straight forward. You simply
add or change data as needed with the ENTER key. Use of the ESC key
can also restore data if you wish. The ARROW keys can also be used to
step thru the data fields. If your data is correct, you can also
press CTRL-ENTER and not have to step thru the fields.
Lookup fields are also used thruout the program. If prompted
for a number for example, you can enter the number desired or if
blank simply press ENTER. Choices will then be displayed in a table.
The table will also be displayed if the number you enter does not
exist. If the number is new, it can be added by simply pressing the
insert key. Where appropriate, some tables will automatically pop
up for your choices.
SCREEN BLANKER
The program has a built in feature that will blank the monitor
screen after 10 minutes of inactivity. This feature is to help
protect your screen from burn in. Simply press one of the arrow
keys to refresh the screen display.
Main Menu option A Maintenance Transactions
Use this option to enter your routine maintenance costs. A
menu will pop up for the options available. Option A will display
the record table. If there are no records then the program will
display the data entry window to start adding them, otherwise use
the keyboard keys as described above.
Two reports can be printed for your records if desired. The
report by reference could be useful to balance by invoice or dates.
Your needs will dictate their usage.
Make sure you have printed required reports before choosing
the process entries option. They will be deleted at that time.
When the transactions are posted, the costs are updated in the
maintenance cost records and the date is used to update the next
scheduled maintenance.
Negative amounts can be entered by pressing the minus key
after the number entered.
Main Menu option B Equipment File
Use this option to enter your equipment information. The
sample records and reports should be helpful in establishing your
file. Records are kept in the order of the equipment number so a
well established numbering system will make it much easier for your
reports, etc. You can use letters or numbers. The way letters and
numbers are sorted however, you may want to use numbers only or
only letters for the first few digits.
If you would like to maintain an inventory by location then
you will want to establish locations. A file is provided for this
purpose. This also allows you to print various reports by location.
A depreciation field is also provided for inventory purposes.
Main Menu option C Maintenance File
This file contains the maintenance costs and dates for scheduled
maintenance reports.
Scheduled maintenance is projected from the last date the
maintenance was done plus the number of days entered for each needed
follow up. Records must be established for each piece of equipment.
Use the description file to establish like costs since they will
allow you to run cost reports by their cost descriptions.
Enter the number of days you want to schedule the item to appear
on the scheduled maintenance display or report. As stated earlier,
if you do not want the item used for scheduling, enter 9999 days and
it will be scheduled well into the next century. This can be useful
for repairs, fuel, or other purposes.
Main Menu option D Description File
Cost description records to be used in the maintenance records
described above. These cost types are also used for costs by type
reports.
Main Menu option E Locations
Records used to maintain locations of equipment.
Main Menu option E Reports
The descriptions on this menu should be self explanatory to
produce the various reports generated by the program. The best way
to find out which reports you need is to try them out. Use the
sample records included for this purpose. You may want to add a few
of your own before testing them. Even if you only want to use the
program for scheduled maintenance, you may find features such as
location and equipment value reports to be quite helpful.
The maintenance scheduled report option allows you to enter
the date you want to use for the report. If you would like to
schedule the maintenance a week ahead then simply enter the next
week ending date for the report.
The display option will display the needed maintenance records
as per entered date also. Since the record can be updated from this
screen, this makes it very convenient to update the maintenance date
while waiting for invoices etc. (See registered version above for
this additional feature.)
CONFIG.SYS file
As stated above, the program will not work without a proper
CONFIG.SYS file in your root directory. It should contain lines of
code such as:
files=24
buffers=16
You can use your editor to check for these lines of code. The
numbers are not critical and can be less. What's important is that
you have this file. You can check for it's existence by simply
entering TYPE CONFIG.SYS at the prompt of your root directory. If
DOS returns a file not found message, you can copy the CONFIG.DTA
file included with this application. After it has been copied into
your root directory, rename it CONFIG.SYS. You must restart your
system for this file to take effect.
This file can be sent to your printer by typing the following
at the DOS prompt:
COPY EIMS.DOC LPT1:
================================================================
DISCLAIMER
----------------------------------------------------------------
USER ASSUMES ALL LIABILITIES IN THE USE OF THIS APPLICATION. DUE
TO THE NATURE OF THIS PROGRAM AND THE MANY VARIOUS COMPUTERS AND
OPERATING SYSTEMS BEING USED, IT IS THE USER'S RESPONSIBILITY TO
INSURE THE FITNESS OF THE PROGRAM FOR IT'S INTENDED PURPOSE. THE
APPLICATION HAS BEEN TESTED. HOWEVER, IT IS STILL THE USER'S
RESPONSIBILITY TO UNDERSTAND AND USE IT PROPERLY. NO WARRANTIES
ARE EXPRESSED OR IMPLIED. AS WITH ALL COMPUTERS, BACKUPS OF ALL
IMPORTANT DATA FILES SHOULD BE MADE PERIODICALLY.
================================================================
Other programs by this author you may like to try out:
SPC-INVENTORY PLUS Inventory, Sales & Purchases
WYS-ACCOUNTS RECEIVABLE Very easy to use
SALES-BIZ Sales tracking
COST-BIZ Job cost
PC-BID & BID-BIZ Estimating & bidding
EASY QUOTE Product price quotes
NOTE: If you have a color system and this program does not come up
in color, try entering MODE CO80 just prior to executing
the program. If this problem is consistent with this or other
programs on your system, you may want to consider using BAT
files to run them with this line of code in them.